A Quick Guide for New Project Managers Just Starting Out

A Quick Guide for New Project Managers Just Starting Out

Entering the realm of project management can be both exciting and challenging. As organizations increasingly rely on effective project execution to achieve their goals, the demand for skilled project managers is on the rise. This article provides a pragmatic roadmap for those just entering the field and aspiring to embark on a successful journey in project management. This brief guide should equip aspiring project managers with the knowledge and insights necessary to navigate this dynamic field.

The Demand for Skilled Project Managers

In a rapidly evolving business landscape, the demand for skilled project managers continues to surge. As organizations become more project-centric, employers seek individuals who can effectively navigate complexity, drive collaboration, and deliver results. And with the growing popularity of digital transformation initiatives, skilled project managers are in increasing demand. PMI’s Talent Gap report shows that 2.3 million project management employees will be needed to meet global talent demands by 2030. With that said, the job market is in dire need of project managers, and not any project manager will do.

What New Project Managers Must Know Before Starting Out

Understanding the Role of a Project Manager

There are many common misconceptions surrounding what project management is, and it’s important that you give yourself the full picture as to what exactly a project manager really is. 

Simply put: project managers serve as the anchor that holds projects together, ensuring that everything—and everyone—is aligned harmoniously towards a common goal. Their responsibilities encompass not only charting the project’s course (a common misconception) but also facilitating communication, managing risks, and adapting to unforeseen challenges. 

In a nutshell: an effective project manager acts as a bridge between stakeholders, team members, and project outcomes.

Laying the Foundation: Education and Certification

While a degree in project management might be beneficial, anyone with a diverse educational backgrounds can enter the field successfully—and might even be preferred over those with a less diverse background. However, if you want to really enhance credibility, earning a respected certification, such as the PMP, is the way to go. Getting certified will show future recruiters that you are committed to building a career, regardless of your educational background.

Some certifications don’t even require experience to begin with—all you need is your skill and talent. One of those certifications is the CAPM from PMI, and another one from Case In Point called Proficient Project Manager (PPM) Certification Course and Exam.

Gaining Practical Experience

Entry-level roles like project coordinator or assistant project manager provide a fertile ground for learning the ropes. These positions will enable you to observe experienced project managers in action, learn organizational nuances, and develop a firsthand understanding of project lifecycles. Engaging in these opportunities offers insights into the daily challenges project managers face, helping you develop problem-solving skills. Look for top project managers in your area, read their profiles and see if you like their style and approach. Find job openings at the company they work for and see if you can get an entry level job at that company, or reach out to that project manager and perhaps they’ll take you on as a trainee or assistant. Shadowing a project manager—better yet, a project manager you admire—will elevate not only your skills, but your CV as well. 

Now, let’s say you’re currently working a job that isn’t officially a project management position, practicing these skills is still a possibility—one tip is to turn everything you’re tasked to do, into a project: for example if you’re responsible for overseeing an upcoming event, try applying the best practices in creating a plan for the project. No matter how simple the project you’re tasked to do is, there’s always an opportunity to practice those essential project management skills, whether it be communication, team building, or presentation skills.

Developing Essential Skills

The project management landscape is ever-evolving, making continuous learning imperative. Always stay ahead of the game by keeping up-to-date on the latest trends in project management such as agility and transformation. Take online courses, attend industry seminars, and read publications to keep yourself up to date on emerging methodologies and tools. 

And while technical skills are vital for project management, but soft skills amplify their effectiveness. Leadership, communication, and empathy are indispensable for managing teams and stakeholders. Cornelius Fichtner, a project manager, author, and podcast host, emphasizes the importance of these skills in his well-known quote, “The “P” in PM is as much about ‘people’ management as it is about ‘project’ management.” Project management encapsulates a whole host of skills that carry the same weight as your own technical knowledge; think people management skills, change management, communication, presentation, leadership, team building, time management, and so much more.

Networking: Building Connections in the Industry

Networking is the cornerstone of career development in project management. Attending industry events and engaging with professionals fosters learning and opens doors to new opportunities. As Porter Gale, an entrepreneur and marketing expert, notes—which also happens to be the title of her book—, “Your network is your net worth.” Building relationships will help you gain insights and mentorship that can catalyze their growth. Join groups on LinkedIn dedicated to project managers such as the ones for PMI.

Showcasing Achievements and Building a Portfolio

Documenting achievements and creating a project management portfolio is an investment in career progression. The portfolio serves as tangible proof of one’s capabilities and a resource to demonstrate accomplishments during job interviews.

Embarking on a Fulfilling Journey

Embarking on a career in project management requires a blend of knowledge, skills, and strategic foresight. By understanding the role’s nuances, gaining practical experience, honing essential skills, and connecting with industry professionals, you can navigate the journey successfully. The guidance of experts in the field, combined with a commitment to lifelong learning, networking, and continuous improvement, lays a solid foundation for a fulfilling career in project management. With each project undertaken, you’re contributing to organizational success and honing your abilities, carving a path of growth, impact, and professional fulfillment.